Reminder 365 is our add in for SharePoint Online / Office 365 that allows you to add date based (due and overdue) and customisable email alerts.
A number of customers have asked for the ability to hide the “View Item” link in the emails that Reminder 365 sends out :-
You can now choose not to show this column by un-checking the Include a ‘View Item’ link in the email option.
As with any technology a successfully SharePoint implementation relies just as much on the business and ‘softer’ user adoption skills as the technical aspects. Which is why I’ve always found it strange that there are huge amounts of great technical resources (books, examples, best-practices, blogs, conferences etc) but far less aimed at business and power users.
The free on-line SPBiz conference is going to balance this a little with its focus on the needs of SharePoint Business and Power Users. There is still some great technical content in there but the focus is on empowering the less technical audience with resources to get things done and make SharePoint a success.
Just some of the sessions at SPBiz!
June 17th and 18th – Free and Online.
Register Today for free or browse the Agenda for Wednesday 17th and Thursday 18th.
You can now use Reminder 365 (which provides overdue/customisable alerts for Office 365) by installing our new free app from the Office 365 App Store:
This makes getting started with Reminder 365 even easier than before!
Once you’ve installed the app, you can either click the app icon under Site Contents:
Or you can add/view alerts directly from your list or library:
Instead of creating an account, verifying your e-mail address, and entering your O365 login credentials, you can just install the app on your site (or site collection).
Clicking the app automatically authorises R365 to send alerts from your lists on your behalf – no account to setup and no passwords to remember.
Install the Reminder 365 app and try it out using your free account:
Remembering to check when contracts are up for renewal can be a chore. Instead of waiting for someone to nag you about it, beat them to it with your own monthly reminder e-mail.
Select your list and view:
Then choose when you’d like the e-mails sent. Here we’ve set them up for the first Monday of each month:
Next choose “Items due before next check” and the column with the renewal date in. This will send e-mails for renewals due this month:
Give the e-mails a subject and some explanation in the header. We’ve chosen to end the e-mails to HR and copy in the manager:
Give it a name, save it, and that’s it! Reminder 365 will start delivering e-mails like this every month:
If you’ve got a list of potential or current customers, it’s likely you’ll want to keep in regular contact with them (especially in the case of sales leads). So skip making checking the list every morning, and just get a summary e-mail of today’s contacts. That’s less time logging in or messing around trying to use SharePoint from a mobile phone, and more time making calls.
Select your list and view:
Then choose when you’d like the e-mails sent:
Next choose "Items due before next check" and the column with the next contact date in (this will send e-mails for contacts due today):
Then give the e-mails a subject, header, and a motivational footer like ours:
Above we’ve chosen to send e-mails to the assigned Agent, CC-ing the manager. Give it a name, save it, and that’s it! Reminder 365 will start delivering e-mails like this every morning:
Want to send reminders of all your meetings, without having to manually set them up in Outlook? Reminder 365 can send all attendees a summary of all of their meetings today first thing in the morning.
Select your calendar and the All Events view:
Then choose when you’d like the e-mails sent:
Next choose "Items due before next check" and the meeting start time:
Then give the e-mails a subject (and optional header/footer), and choose to send them to the attendees:
Just name your alert, save it, and that’s it! Everyone now gets meeting reminders like the below every day: It’s that easy.
Reminder 365 is now available! Sign up today for your free account!
Our Reminder web part has been extremely popular for those using the on-premises version of SharePoint but its not been available for those of you on Office 365 / SharePoint Online. Now we have a version of Reminder especially for SharePoint Online customers.
Reminder 365 builds on SharePoint Online’s built-in alerts, so you can get more from Office 365:
Create alerts for due or overdue items Customize alert e-mails Send daily, weekly, or monthly summaries Free to use: Upgrade if and when you want No installation: Just sign up and go
Here are some of the things our beta testers used Reminder 365 for:
Why not see what it could do for you:
Reminder 365 is now in beta! Sign up now to try it for free:
Customisable and data-based alerts for Office 365 / SharePoint Online
Our new hosted product for Office 365 (aka SharePoint Online) that allows you to send alerts for:
There’s no installation: Just sign up on the site and you’re good to go.
Reminder 365 is free during beta. Final pricing has not yet been decided.
We intend to run the beta for between 3-6 weeks. So the sooner you start, the better!
You get a chance to shape the product before it’s released to the general public. We’re not ruling out discounts for active beta testers, but since we haven’t finalised the pricing we don’t yet know what we’d be discounting!
Please do! You can contact us at: [email protected]
“Email enabled document libraries” are a popular feature in SharePoint – you can send email to a specific address and the email gets put into a document library or list.
This feature isn’t supported in the hosted version of SharePoint (SharePoint Online / Office 365 or BPOS) but there are 3rd party apps that enable this.
A SaaS app that allows rules for what happens to the emails based on email address, content, attachments and promote email content to list meta data. Currently in limited beta, pricing not decided.
Runs as an application on a local workstation and moves emails from an Exchange Online mailbox to SharePoint Online list according to user defined rules. Free to use – support provided if you set MessageOps as ‘partner of record’.
SaaS app to to provide email enabled document libraries with options to store attachments away from SharePoint storage. Pricing not disclosed.
Desktop program that runs in the background on a user’s computer and move emails from Outlook 2007/2010 folders into SharePoint online or on-premises. From $165 per profile (folder/incoming email address).
We know that some customers are considering moving to SharePoint Online and have been asked if our SharePoint web parts are compatible.
To run on SharePoint Online a web part has run in the Sandbox Model. Quite frankly this is hard and there are many restrictions – which is why there are so few vendors selling cloud compatible web parts. For our own products some features would have to be removed (e.g. web part connections in Planner and PivotPoint) some would have to be radically re-designed (such as TeamTime) and with some (FilterPoint and Highlighter) it’s just not possible to run them in the sandbox model at all.
The strategy we’re adopting is to create SharePoint Online / Cloud specific versions of our web parts to avoid having to ‘dumb down’ our normal on-premises web parts.
First up is a cloud specific version of Reminder that allows you to add customizable and date based email alerts to SharePoint Online / Office 365.
We’re also developing a service that will allow you to use Email enabled document libraries in SharePoint Online – something that’s provided out of the box in normal on-premises SharePoint installations and many people are surprised to learn is just not available in SharePoint Online.
Don’t worry, our feet are still firmly on the ground! We’re not going to forget about those of you who don’t plan to move to SharePoint Online and those of you who appreciate the extra flexibility of traditional on-premises installations that give more power to be able to adapt and enhance the platform your your needs.
As always – get in touch if you have any questions or feedback or would like to let us know which product you would like us to adapt.
