Archive for the ‘SharePoint TeamTime’ Category

SharePoint Timesheets – What are your options? Part 3: Free Solutions

Date:November 10th, 2011 Author: Tags: , , , ,
Category: General, SharePoint TeamTime, SharePoint Timesheets Comments:6 ;

Following on from Clare’s previous two posts on Native SharePoint Timesheets and Plug-in one, I’ll be running you through the options for creating SharePoint Timesheets for free.

During the early development of SharePoint TeamTime we looked at our potential competition, including the free alternatives. Of those we found, the following three were the most notable:

  • Fab 40 – Timecard Management: One of the famous Fab 40 templates (2007 only)
  • Built-in Timecard List: A little known built-in Timecard list (2010 only)
  • Open Source Project: Paul Beck has kindly published an open source solution (2010 only)

Fab 40 – Timecard Management

The Timecard Management template was produced by Microsoft as a demonstration of the capabilities of WSS 3. In Microsoft’s own words:

The Timecard Management application template helps teams track hours spent working on various projects. The site enables team members to ‘punch in’ on a particular project and ‘punch out’ when they cease work. The system automatically generates the time worked by project, and can show managers who is working on a particular project…

This was one of the favorites out of all the templates we tried. In fact, the punching in and out functionality was a feature we emulated into TeamTime. I’d like to think of TeamTime as a spiritual successor to this template.

Built-in Timecard List

SharePoint 2010 has a built-in Timecard list, that is hidden from normal view for some reason. Although this is by no means a complete solution, it’s freely available to anyone able (or willing) to activate the feature and create it though SharePoint Designer 2010.

Laura Rogers has a very helpful walk-through for creating one of these lists: Out of the Box Timecard and Holiday Lists. Here is a description from her blog:

In SharePoint 2010, there’s a little-known built in feature.  There are list templates that can be used for time card tracking, with a holiday calendar that ties into the time card.

Open Source Project

Paul Beck has published a four part blog series on creating a Timesheet solution from scratch, entitled Timesheet solution for SharePoint 2010. He then went a step further and published his code to CodePlex for anyone to use. In his own words:

A common requirement on Intranets is to have a timesheet template on SharePoint.  There are solution for company timesheets.  I wanted to build a timesheet application that was scalable, reportable and friendly for SharePoint.

If you want to skip the source code, his third article in the series (Part 3 – Installation) has a link to the pre-built package.

This solution is slightly different from the others, as it stores its data in a separate SQL Server database; which may not be an option for everyone.


I hope you’ve found our  SharePoint Timesheet series useful. If you know of any better alternatives, please let us know. We’re not afraid of a bit of competition. Winking smile

SharePoint TimeSheets – What are Your Options? Part 2: Plug-in Commercial Solutions

Date:November 3rd, 2011 Author: Tags: , , ,
Category: General, SharePoint TeamTime, SharePoint Timesheets Comments:0 ;

This is the second part in our series covering the options available for anyone looking to implement a timesheet or time tracking system within SharePoint.

Those of you who are regular readers of this blog will know that we have been doing some work with SharePoint Timesheets recently. As a part of that we have spent quite a bit of time looking at what’s currently available. In the spirit of social sharing we thought we would give you a rundown of what we have found.

I want to stress here that we haven’t tested all of these timesheet applications. We’re not aiming to offer any kind of recommendations here, simply a handy run down of what’s available: A brief summary of each product in the publishers own words, and an idea of pricing where possible.

In part 1 we looked at native commercial SharePoint Timesheet applications.  Today we are looking at Plug-in Commercial SharePoint Timesheet software. In other words Timesheet applications which, whilst not built in SharePoint, can be accessed via your SharePoint site. These applications may offer functionality which is not available within the confines of SharePoint. A potential issue to consider if purchasing in this category would be that of data integration.

TeamTimesheet (AssistMyTeam)

Product Homepage

This is an interesting one.  Time is input in Outlook, and then reported in SharePoint:

Team TimeSheet for Outlook & SharePoint is an enterprise time reporting and billing management solution for team to work, plan and execute project related activities and prepare timesheets in Microsoft Outlook and publish to the company’s SharePoint site.

Pricing starts from $600 for a 10 user license.

TimeControl (HMS Software)

Product Homepage

TimeControl is designed with its own powerful web-based interface. However, for organizations which have adopted the Microsoft SharePoint environment as their Intranet or Corporate Portal software TimeControl can be deployed right inside the SharePoint interface. This allows end users to use TimeControl without ever leaving SharePoint.

Pricing: Although HMS give extensive advice on how to buy the product, they don’t actually provide any indication of the price on their website.

SharePoint Timesheet (Tenrox)

Product Homepage

SharePoint Timesheet is a Web-based timesheet solution offered by Tenrox. This Employee Timesheet and Scheduling Management application leverages SharePoint technology for collaboration, dashboards and reporting. Tenrox Timesheet is an on-demand solution that works with your SharePoint instance on-premises or on-demand thereby enabling collaboration with team members and customers in various locations.

Pricing: Once again we are in Enterprise land, and the website gives no indication of pricing.

That would seem to be about it for commercial plug-ins.  Again, if we have missed any then please do let me know.

In our third and final instalment we will be looking at creating SharePoint Timesheets for free.

SharePoint Timesheets – What are your options? Part 1: Native Commercial Solutions

Date:October 24th, 2011 Author: Tags: , , ,
Category: General, SharePoint TeamTime, SharePoint Timesheets Comments:1 ;

Regular readers of this blog will know that over the past few months we have been doing some work on SharePoint Timesheets.A clock on a laptop

As a part of this we have spent quite a bit of time looking at what the available options are for people wanting manage timesheets in SharePoint, and in the spirit of social sharing we thought we would give you a run down on what we have found.

I want to stress here that we haven’t tested all of these timesheet applications. We’re not aiming to offer any kind of recommendations here, simply a handy run down of what’s available: A brief summary of each product in the publishers own words, and an idea of pricing where possible.

We are going to look at the options in 3 categories:

  • Native Commercial SharePoint Timesheets: Timesheet applications fully built and deployed within SharePoint (commercially produced and supported).
  • Plug-In Commercial SharePoint Timesheets: External applications that ‘plug in’ to SharePoint, rather than being fully integrated; making them accessible through your SharePoint Portal (commercially produced and supported).
  • Free SharePoint Timesheets: Free to use, but lacking a commercial standard of support.

Native Commercial SharePoint Timesheets

Today we are starting with Commercial Native SharePoint Timesheets, with the other 2 categories in separate posts over the coming few days. When we finish there will also be a PDF covering all the options, which you will be able to download for reference.

In this category we are looking at applications which are built in SharePoint and available commercially (i.e. you are going to have to pay for them).

If SharePoint is key to your IT infrastructure then the advantages of having a “native” SharePoint Timesheet application are easy to see.  You are leveraging your existing IT investment, allowing people to record time in the familiar SharePoint interface and storing your data in the central SharePoint data repository.

SPTimesheet (1st Thinking)

Product Homepage

SPTimesheet is the first 100% SharePoint based time tracking management solution. With SPTimesheet you are able to fully leverage your existing investment in SharePoint while benefiting from a feature rich powerful time tracking solution.

Pricing is per user and starts at $1000 for 20 users.

Time Management (EPM Live)

Product Homepage

Understand the full effort associated with the execution of any work item. Reduce organization costs by re-aligning employees to improve deliverables and improve employee productivity and performance. Understand historical data to create precise future estimates and quotations.

This is part of the EPM ‘Work Engine’ which “expands the capabilities of SharePoint with a whole raft of common business applications for you to pick and choose from”.

Pricing – is not clear from the website, however this is firmly positioned as an Enterprise solution, which may give some clue as to where pricing is likely to fall.

Timetracking for SharePoint 2010 (NowShare)

Product Homepage

Our application “TimeTracking for SharePoint 2010” offers you a professional time tracking tool. It simplifies the time registration on different tasks or projects, also with your iPhone while travelling. The instantaneous commenting simplifies the documentation of the accomplished tasks.

Pricing starts from $1600 for a 10 user license.

SharePoint TeamTime (Pentalogic Technology)

Product Homepage

This is of course our own offering:

A simple SharePoint time tracking application.  Time is entered through a punch card or a traditional grid. The Team Dashboard shows what everyone is working on now, a breakdown of work this week and timesheets awaiting approval. Powerful reporting and analysis with Export to Excel gives an overview of the big picture. All in a ready-to-use SharePoint site.

Pricing – $995 per server.

That rounds off the commercial SharePoint timesheet applications.  If you know of one we’ve missed, please share!

In our next post we will be looking at Plug-In commercial TimeSheet solutions.

New-SharePoint TeamTime: SharePoint Timesheets to go

Date:September 22nd, 2011 Author: Tags: , ,
Category: SharePoint TeamTime Comments:0 ;

So here’s a new one for you.

SharePoint TeamTime: a nice and easy, ready to use timesheet and time tracking application for SharePoint.

We have been busy working on TeamTime all summer and now it’s very nearly ready to go.

TeamTime is a native SharePoint application pre-built for you to simply add to your SharePoint site and start using with your team.

It offers you two methods of time entry:

  • either a punch card, to let your record time as its happening by stopping and starting a timer,
  • or a traditional grid or timesheet if you prefer to enter all of your time at the end of the day or week.

The team dashboard lets you see who is working on what right now, and to approve time already logged.

Then powerful and customizable reports and analysis give you an overview of work over time to help you answer questions like:

  • What exactly has Bob been doing this month?
  • Who has been working on Project X?
  • How much time are we wasting on meetings?

TeamTime is a bit of a departure for us.  Up until now we have concentrated creating SharePoint components: tools that you can use to help you get more out of SharePoint when building your own sites, applications and dashboards.

One of the great things about SharePoint is the ability it give end users and power users to build their own applications.  It can be great fun to see just what you can achieve with SharePoint and create something that is exactly tailored to your needs and your processes.

But equally sometimes you just need to quickly get your hands on something that just works and instantly solves your business problem, with no time or effort required from you.

Our research into SharePoint End User Adoption showed us that getting a visible “quick win” with SharePoint: using SharePoint to rapidly and visibly address a business pain point can be one of the best ways of jump-starting user adoption of SharePoint.

Our experience with SharePoint Vacation Planner taught us that sometimes you prefer to have someone else map SharePoint functionality on to business processes for you, rather than having to make that journey yourself.

All this made us think that you might welcome a ready to go SharePoint application that addresses one of the most common issues in any business: time tracking.

TeamTime has been built using a combination of out of the box SharePoint functionality and customized versions of our own web parts: PivotPoint and FilterPoint.  The development has provided us with some new challenges, particularly in the area of user interface design where we have had far more scope to express our creativity that we normally get when building components.  Could be dangerous!

Working our own components in to TeamTime has also given us a fresh perspective on them and some improvements have resulted – watch this space for a new version of FilterPoint.

We are now in the final stages of development and testing with TeamTime and the final version will be released very soon.

If you’d like to give it a whirl with our 30 day free trial then sign up here.